Giving Dictation to a Secretary: "Take A Letter, Please" 1943 US Navy Training Film

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United States Navy World War II training film teaching dictation technique by demonstrating common mistakes. After several comical examples of poor styles of dictation to a stenographer, the proper well prepared and organized method of dictating letters is shown. Use of Dictaphone and Ediphone cylinder recording machines is also demonstrated.

Produced by Defrenes & Co. for the US Navy Office of Personnel Supervision and Management.

Originally a public domain film, slightly cropped to remove uneven edges, with the aspect ratio corrected, and one-pass brightness-contrast-color correction & mild video noise reduction applied.

The soundtrack was also processed with volume normalization, noise reduction, clipping reduction, and/or equalization (the resulting sound, though not perfect, is far less noisy than the original).

https://en.wikipedia.org/wiki/Dictation_(exercise)

Wikipedia license: http://creativecommons.org/licenses/by-sa/3.0/

Dictation is the transcription of spoken text: one person who is "dictating" speaks and another who is "taking dictation" writes down the words as they are spoken. Among speakers of several languages, dictation is used as a test of language skill, similar to spelling bees in the English-speaking world. Secondary to teaching language skills, the exercise of dictation has also been used to introduce students to literary works, and to instill morals...

Etymology

The first known written use of the word was in 1581. It derives from Latin, dictare (to assert).

Method

The exercise requires at least two persons: a reciter and a recorder. The reciter reads a selected text, evenly and clearly and at audible volume, by snippets of multiple words (three to ten or as need be). The text is transcribed by the recorders, as the reciter proceeds. Each snippet is read by the reciter at first slowly, then repeated once or twice at a normal pace. Once the selection has been read to the end in this way, the reciter reads the text once again from start to finish at a normal pace. The recorders then have time to re-read their work, and edit where necessary. The exercise in knowledge, comprehension and application comes to a close.

The analysis and evaluation step now proceeds as follows, upon the revelation of the selected text. The process requires a red pen, and can be varied according to the maturity of the recorders, or as to taste:

the reciter gathers the written work of the recorders and evaluates it;

the recorders are given the selection and expected to grade themselves.

The latter auto-evaluation process is quicker, but is sometimes trickier for two reasons: one, the handwriting of the recorder is indistinguishable from that of the evaluator; and two, the severity of the evaluator may be in question as the same person (or class of persons) is employed.

The selected texts are often taken from a sentence, a paragraph or a page of a published book, and may include an homily in morals, honesty or nobility. Biblical passages or pages from the Fables of La Fontaine have been employed with success throughout the ages...